1.Collection of Personal Information
Your personal data is collected by Interbourse by the following means:
Via this website:
- Your completion of forms: Data voluntarily provided by you directly when you fill out a form or communicate with us via email or social media.
- Cookies: small text files collected when you use our website. We have dedicated a section of this Privacy Notice to cookies.
Social media: if you tag or otherwise interact with Interbourse’s account on social media, we may repost your post
2. What do we use your personal data for?
| Category of Personal Data | Purpose for Processing | Lawful basis for processing |
| Registration personal data (contact details, corporate affiliation, payment data) | · Providing you with information about Interbourse, including subscribing you to newsletters and email updates on Interbourse events.
· Coordinating your trip, including but not limited to booking hotels, flights, ski passes, ski rental, race registration, gift bags. · Inviting you to associated events |
Performance of a contract (Article 6 (1)(b))
Our legitimate interest in organising events and providing information about Interbourse events (Article 6(1)(f)) |
| Contact Form (name and email address) | Responding to your request | Consent (Article 6(1)(a)) |
| Professional profile for “Who’s Who”
(name, phone number, email address, job title, affiliated company) |
If you attend Interbourse, you have the option of having a brief profile published in the list of attendees, known as “Who’s Who”. This directory is included on the Interbourse app and, if a hard copy Interbourse event guide is published, in the hard copy guide. Both formats are available to co-participants for purposes that include identifying you and, if you elect to include your contact details, contacting you. | Consent (Article 6(1)(a)) |
| Photography during Interbourse | When you take part in Interbourse, professional photographers capture photographs of participants in the race and the various activities You have the option to notify the photographer during the event if you would prefer not to be photographed.
The purpose of this processing is to “capture memories” on behalf of attendees. The photograph gallery is generally password protected and accessible only to fellow participants and organisers. On occasion, photographs may be published openly Interbourse website and social media channels in order to promote Interbourse. If you wish for your photos to be removed, please contact info@interbourse.net. |
Consent (Article 6(1)(a))
Our legitimate interest in promoting Interbourse events (Article 6(1)(f)) |
| Personal data submitted on this website, including but not limited to IP addresses, contact requests, meta and communication data, contract data, contact details, names, website accesses and other data generated via website forms. | This website is hosted by an external provider (host) in order to:
· provide a secure, fast and efficient online experience · fulfil our potential and actual contractual commitments to you as a potential or existing customer. |
Legitimate interest (Article 6(1)(f))
Performance of a contract (Article 6 (1)(b))
|
3.With whom do we share your personal data?
We may disclose your personal information to the following categories of recipients:
- third-party service providers
- sponsors, and
- regulatory authorities in connection with providing our services and complying with legal requirements.
With the exception of event photography, we will only disclose your information to third parties who have been bound to at least an equivalent undertaking of confidentiality and protection of your personal data, in accordance with the applicable data protection laws and regulations. We do not sell personal information to anyone.
Event photography published on our website is available to all visitors to the Interbourse website and social media channels. As stated above, you may request removal of your photographs at any time by contacting info@interbourse.net or sending a direct message to the account on which the post was made on social media.
The Interbourse website uses interfaces with social media sites which may include but are not limited to Facebook, YouTube, Instagram, Twitter and others. If you choose to “like” or share information from the Interbourse website or account through these services, or if you interact with our posts on social media sites, you should review the privacy policy of that service. If you are a member of a social media site, the interfaces may allow the social media site to connect your site visit to your personal data.
4.Cross-Border Transfers of your personal data to third countries and the safeguards taken
Interbourse may embed or use tools from companies based in the USA or other third countries that may not be deemed by the European data protection authorities to provide equivalent or “adequate” levels of data protection. If these tools are active, your personal data may be transferred to these third countries and processed there.
Where possible, Interbourse will ensure the personal data processed by such tools is limited to what is necessary and if we anticipate that a transfer of personal data will take place, we will include Standard Contractual Clauses in our contracts with the data importer.
5.Security of your information
We are committed to safeguarding the personal information we collect and maintain appropriate security measures to protect against unauthorized access, disclosure, alteration, or destruction of your information.
To help protect the privacy of data and personally identifiable information you transmit through use of this Site, we maintain physical, technical and administrative safeguards. We restrict access to your personal data to those who need to know that information in order to provide requested information and services to you.
6.Data Retention
We will retain your personal information for as long as necessary to fulfil the purposes outlined in this Privacy Notice and as required by law, until those purposes no longer apply. We will securely dispose of any information that is no longer needed.
7.Contacting us and invoking your Privacy Rights
You have the right to request access to, correction of, or deletion of your personal information. A good explanation of them (in English) is available on the website of the Irish Data Protection Commission. If you have any questions or concerns about the handling of your personal information or if you wish to invoke any of these rights, please contact us at info@interbourse.net.
You may also opt-out of receiving marketing communications from us at any time by replying or pressing the “unsubscribe” button.
In many jurisdictions, including but not limited to in the European Union, if you are unsatisfied with our responding to your personal data rights request, you have the right of recourse with your nation’s data protection authority. This is a helpful resource for finding your local data protection authority: global privacy directory.
8.Use of Cookies on website(s)
8.1. What are cookies?
Cookies are text files containing small amounts of information, which are downloaded to your computer or mobile device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognizes that cookie. Cookies are useful because they allow a website to recognize a user’s device and the website pages that interest a user You can find more information about cookies at: youronlinechoices.eu.
Cookies do many different jobs, such as allowing you to navigate between pages efficiently, remembering your preferences, and generally improving the user experience. They can also help to verify the advertisements and other content you see online are more relevant to you and your interests. They can be set by the website you are visiting (known as first party cookies), or by another entity such as an advertising network (known as third-party cookies). The cookies used on this website have been categorized on the basis of the four categories found in the International Chamber of Commerce United Kingdom (ICC UK) Cookie guide. We use the following types of cookies:
“Session” cookies remain in your browser during your browser session only (e.g., until you leave the website).
“Persistent” cookies remain in your browser after the session (unless deleted by you).
“Performance” cookies collect information about your use of the website, such as webpages visited and any error messages you receive. The information they collect is aggregated and is not used to directly identify any particular visitor. Performance cookies are used to improve how a website works.
“Functionality” cookies allow the website to remember any choices you make about the website (such as changes to text size, or customized pages) and enable services such as commenting on a blog.
Some of these cookies are provided by third parties. For example, we use analytics cookies to allow us to analyze statistics on the numbers of visitors to our websites and how users interact with different features on the websites.
8.2. What if I don’t want cookies?
By using the Interbourse website and allowing tracking, you agree we can place cookies and other similar technologies on your device as explained above. If you want to remove existing cookies from your device, you can do this by using your browser options. If you want to block future cookies being placed on your device, you can change your browser settings to do this. For more information on managing cookies, see youronlinechoices.com/
8.3. How does Interbourse respond to “Do Not Track” signals?
When visiting www.interbourse.net, users are not immediately tracked. Users have the option to either accept all cookies or to select cookies track their activity using the “Cookie Settings” menu. By not selecting the “Accept All” option or by blocking specific types of cookies, Interbourse will remove all analytic and cookie tracking, so the user may browse as an unknown visitor.
9.Changes to this Privacy Notice
We reserve the right to update and make changes to this Privacy Notice as necessary. Any updates will be posted on our website.
Thank you for choosing Interbourse. Your privacy and security are important to us.